DFFH – Community Services Safety and Quality Office
Collection Notice -
Learning Management System for the Victorian and Aboriginal Preservation and Reunification Response
As you participate in training via the learning management system (LMS), the Department of Families, Fairness and Housing (the department) is committed to protecting your privacy.
The department collects and handles personal information in the LMS for the purposes of:
1. Supporting overall maintenance and administration of the LMS;
2. Managing your uptake, progress and completion of each training module;
3. Supporting the coaching to the practice elements of the training;
4. Creating data-informed strategies across the agencies to optimise engagement (based on de-identified rates of training completion);
5. Identifying weaknesses and areas of improvement in the LMS operations.
The types of information collected by the department (visible in your training profile) pursuant to the above purposes include:
1. Your name;
2. Your organisation and title;
3. Your training completion rate.
In order to understand your engagement in the LMS, make training improvements and increase uptake, your personal information will be disclosed to Practice Leads and Implementation Science leads within the department, the Centre for Excellence in Child and Family Welfare and the Victorian Aboriginal Child Care Agency. Team Leaders within coaching roles will also have access to your personal information to the extent their support is required for the practice elements of the training.
De-identified data from an organisation-based level (aggregate only) will be disclosed to the relevant department evaluations teams, local implementation team members and service provider leadership teams to understand and manage the relationship between training, coaching and family outcomes. None of your personally identifiable information will be used for this purpose or any other publication (unless required by law).
If you do not provide us with this information, you will not be able to complete the training. You may access your information that you provide to the department within your training profile. You may self manage your training profile at any time by amending or updating your details in the account settings.
For more information on the department’s privacy collection, please refer to the department’s privacy policy or visit our website on https://www.dffh.vic.gov.au.
The department can be contacted on Response@dffh.vic.gov.au or you may contact the department’s Privacy team by emailing privacy@dffh.vic.gov.au.